OPHTEL2010 Project Print

General Objectives
The general objective is to evaluate digital data management in Ophthalmology worldwide based on standards used by "real world" applications. This shall be achieved by the research of software use in ophthalmic environments in Europe, America and Asia. OPHTEL2010 aims to provide significant impact on the development and use of electronic systems like Electronic Medical Records, Disease Registries and Telemedicine Applications in Ophthalmology.

Strategic Relevance
The number of ophthalmic professionals using digital systems is increasing worldwide every year. However there is a lack of information and documentation on the quality and benefits of the use of electronic applications. OPHTEL2010 shall support knowledge about standards and structured data concepts for the meaningful use of digital patient data management.
The international approach shall help to synchronize electronic tools to support best practice and quality in eye care. 

Context
The first OPHTEL project was launched in 1996 and received funding by the European Union (EU) within the Telematics Research Program. Specialists from Denmark, France, Germany, Great Britain and Italy researched IT systems for registries, electronic medical records, image databases and knowledge based systems regarding their functionality for co-management and telemedicine. The main focus of OPHTEL was the use of structured data (standard multilingual terminology) for the management of patients with retinal diseases (e.g. diabetic retinopathy/DR) and glaucoma. IOTA (International Ophthalmic Technology Association) is a non-profit organization supporting the development and standardization of state-of-the-art technologies for eye care professionals worldwide. IOTA is registered as a non-profit organization in Bonn, Germany (registration no. 4945).  

Participation
All ophthalmic professionals who plan to implement a digital patient record system (electronic medical record/EMR, electronic health record/EHR) can participate in OPHTEL2010. The focus of OPHTEL2010 is the analysis of the implementation process (preparation, customization, training and ROI analysis). The software has to be accredited according to the IOTA specifications for an international eye care EMR application:
  • The system shall be available in at least 4 languages (e.g. English, Spanish, German, Portuguese).
  • The system shall support standard terms and codes for the structured documentation of patient data (e.g. SNOMED compatibility).
  • The system shall allow customization for all specialties and subspecialties in eye care (e.g. retina, glaucoma, ophthalmic surgery etc.).
  • The system shall support connectivity according to international standards (e.g. HL7, DICOM supported by IHE Eye Care).
All vendors can apply and request the relevant approval forms: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Funding

The funding can cover up to 30% of the software licenses, 50% of the corresponding services and user meetings for exchanging information and experience about the project processes (preparation, customization, training and ROI analysis of implementing an EMR/EHR system).

OPHTEL2010 Report Requirements for EMR Funding
Decision and preparation process
  • Report 01: Decision and expectations
  • Report 02: Preparation technical environment
  • Report 03: Preparation clinical environment
  • Report 04: Preparation physicians and team Customization and implementation process
  • Report 05: Customization terminology
  • Report 06: Customization clinical pathways
  • Report 07: Customization user interface Training and coaching process
  • Report 08: Training plan
  • Report 09: Initial training
  • Report 10: Follow up training ROI and clinical benefits
  • Report 11: Return on investment (financial)
  • Report 12: Clinical benefits after 12 months
  • Report 13: Clinical benefits after 24 months
  • Report 14: Final project report All reports are represented by a multiple choice checklist, a questionnaire and individual comments.
The users are supported by consultants of the vendors and by the IOTA representatives. 

Project Plan
The project has officially been announced at the Annual Meeting 2009 of the AAO (American Academy of Ophthalmology) in San Francisco. The users (eye care professionals worldwide) can be supported within OPHTEL2010 for 3 years (2010-2013). User meetings shall be organized at the most important international ophthalmic meetings (WOC, AAO, ASCRS, ESCRS, ARVO). Follow up projects are scheduled for web based applications (web based medical records, disease registries, telemedicine networks etc.) up from 2012 based on the evaluation processes of the EMR/EHR project. More information: This e-mail address is being protected from spambots. You need JavaScript enabled to view it